This setting streamlines user provisioning by automatically creating a dedicated subfolder for each new user within a specified parent folder, complete with pre-configured permissions, ensuring that new users have a designated workspace from day one. You can customize this setting to limit folder creation based on user group membership, allowing users in different groups to be provisioned in separate parent folders aligned with distinct workflows or organizational units.

It is commonly used to provide each user with a "Home" folder or to set up workflow-specific folders, such as a user's root folders. You can define naming conventions, such as using the user’s full name or username, and set permissions accordingly. Flexible provisioning is supported, allowing you to apply it to new users only, or to both existing and future qualifying users. Optionally, you can set and name the subfolders to be created within each folder, such as "incoming" or "outgoing."

If Manage All Folder Permissions via Groups is enabled, users will not automatically receive access permissions to the folder. You will need to assign the appropriate permissions to the folder and user separately.

Automatically creating folders enhances onboarding, improves productivity, and simplifies user activity tracking for compliance and audit reviews. It also improves security by isolating user-specific data, aids in data recovery in case of accidental file deletion, and reduces manual admin work, minimizing the risk of provisioning errors.